{"id":16845,"date":"2019-06-25T19:16:31","date_gmt":"2019-06-25T19:16:31","guid":{"rendered":"https:\/\/todaysveterinarypractice.com\/?p=16845"},"modified":"2022-04-08T18:20:00","modified_gmt":"2022-04-08T18:20:00","slug":"how-to-prevent-a-toxic-workplace","status":"publish","type":"post","link":"https:\/\/navc.sitepreview.app\/todaysveterinarypractice.com\/personal-wellbeing\/how-to-prevent-a-toxic-workplace\/","title":{"rendered":"How to Prevent a Toxic Workplace"},"content":{"rendered":"<p>Imagine that each morning, when you arrive at work, you are nervous about whether the front desk staff will be arguing about how to divide their tasks that day. Or if each time you walk into the practice you hear the technician laugh after telling yet another story about the incompetence of the team member who has the day off.<\/p>\n<p>If either of these scenarios makes you cringe as a manager, just imagine how other members of your team feel. As a manager, it\u2019s up to you to help create a healthy work environment where people feel safe and valued.<\/p>\n<p>Although each person\u2019s daily routine varies, veterinary professionals often spend about one-third of each week in the workplace. When it\u2019s a healthy, well-balanced environment, it can contribute to an employee\u2019s overall quality of life. But when it\u2019s not, it can contribute significantly to a person\u2019s stress, and have a negative impact on the workplace, its employees, the clients, and more.<\/p>\n<h2>Benefits of a Positive Workplace<\/h2>\n<p>When the work environment is positive, employees tend to have more energy and enthusiasm, which translates into a more productive and efficient practice. Employees also tend to have more confidence when working in this type of environment, which makes it more likely that they\u2019ll collaborate, achieve goals, and step up as leaders, as needed. Employees who work in a supportive workplace tend to be happier, and clients can pick up on this positive atmosphere. This can boost their own moods and morale.<\/p>\n<h2>Workplace Audit<\/h2>\n<p>When analyzing your workplace culture, it is important to be objective. You can hire outside professionals to conduct an audit of your practice. Whether you undertake your own audit or hire professionals to conduct one, a number of key questions in 3 areas\u2014communication, workload, and workplace culture\u2014will help determine whether the practice offers a healthy, positive environment. The following are sample questions you can ask staff members via a survey.<\/p>\n<p><strong>Communication.<\/strong> Review how important information and management policies are conveyed at your practice. Are announcements simply made to the staff, or do you have real conversations? How are decisions made? Are they collaborative processes? Is there an established policy for filing and\/or handling internal complaints and grievances? Is there an established performance evaluation process? Are clients treated respectfully? How are client complaints and concerns addressed?<\/p>\n<p><strong>Workload.<\/strong> Evaluate how responsibilities and tasks are assigned. Do employees divide up tasks equitably? Are there clear job descriptions? Do employees have the freedom to collaborate and\/or experiment with new ways to complete tasks in a more efficient way? How do managers treat employees? Are their contributions valued? If so, how is that demonstrated?<\/p>\n<p><strong>Workplace culture.<\/strong> Take a look at the practice\u2019s vision or mission statement. Can employees articulate them? Are there clear examples of benefits that support the vision or mission statement? For example, if your mission statement includes promoting continuing education for staff, have you budgeted appropriately to support employees in their educational quests? Do you allow leave for continuing education?<\/p>\n<p>A successful management audit verifies that the organization\u2019s mission statement is consistently reflected throughout the practice. You can create your own checklist or download one and adapt it to your practice. You can find a mission statement auditing checklist to consider at <a href=\"http:\/\/veterinarybusinessadvisors.com\/auditing-your-companys-mission-statement\/\">veterinarybusinessadvisors.com\/auditing-your-companys-mission-statement<\/a>.<\/p>\n<h2>Set Clear Policies and Procedures<\/h2>\n<p>Clarity is crucial for a healthy workplace. Without clarity, employees don\u2019t know what\u2019s expected of them regarding their behaviors and levels of performance. Plus, managers are not able to consistently respond to situations that arise, which can lead to charges of unfairness and favoritism. Developing clear, consistent policies and procedures allows you to onboard new employees and have discussions with all employees about your practice\u2019s values.<\/p>\n<h2>Model Behaviors You Want to See<\/h2>\n<p>The phrase \u201cdo as I say, not as I do\u201d does not belong in a healthy workplace\u2014and even if it\u2019s not said, if that\u2019s the message being sent through behaviors exhibited by managers, then it\u2019s important to quickly remedy this. If, for example, you want the practice team to clearly communicate with one another so that the practice can run efficiently and well, then managers need to do the same. If you want to ensure that clients are treated with the highest levels of respect, then refrain from complaining about one after she leaves. If you want your team to be accountable to you and the practice, you\u2019ll also need to follow through on what you promise.<\/p>\n<h2>Address Toxic Behaviors<\/h2>\n<p>Team meetings can be used to discuss values, model appropriate behavior, and brainstorm solutions to problems. For example, if you\u2019d like to address workplace gossiping, provide resources to employees about how to discuss interpersonal issues without resorting to gossip.<\/p>\n<p>Although team meetings can be an excellent place to discuss values, behavior, and concerns, you\u2019ll need one-on-one meetings with individuals who participate in undesirable behaviors. There, you can address the behaviors you\u2019ve observed, get feedback from the employee, and set up a customized behavioral modification plan. If successful, the employee can rectify a toxic behavior. There may be situations, however, when you may need to use disciplinary procedures established by your practice.<\/p>\n<h2>Encourage Positive Habits<\/h2>\n<p>One example of a healthy way to manage stress is exercise, and ways in which you could incorporate this into your practice include the following:<\/p>\n<ul>\n<li>offering to pay for employees\u2019 gym memberships<\/li>\n<li>having an expert on mindfulness provide a workshop during a team meeting<\/li>\n<li>providing space where employees can stretch and even do yoga poses at work<\/li>\n<li>encouraging employees to take strategic breaks where they go for a walk<\/li>\n<\/ul>\n<p>Healthy food is also an important part of one\u2019s overall wellbeing. Make it easy for your employees to have access by including the following:<\/p>\n<ul>\n<li>offering workshops on how busy employees can prepare healthy meals<\/li>\n<li>ensuring there is plenty of refrigerator space for lunches<\/li>\n<li>offering healthy food choices at team meetings and other events<\/li>\n<li>providing vending machines that offer healthy snacks<\/li>\n<\/ul>\n<h2>Workplace Well-Being Is an Ongoing Process<\/h2>\n<p>The needs of the employees at your practice will continue to evolve. For staff to perceive that a workplace is healthy and positive, you must continually assess any new situations, challenges, or issues that may arise. Some employees may retire or find a job elsewhere, new employees will be on-boarded, and the dynamics of your team will change.<\/p>\n<p>One way to help ensure that your practice continues to be a positive workplace environment is to hold an annual meeting where this type of discussion takes place. This is when you should be reviewing, updating, and discussing policies and procedures currently in place. It\u2019s a natural time to also discuss how the practice could become even more healthy, happy, well-balanced, and productive. Make it the kind of place that high-performing employees will gravitate to, and one where clients are satisfied with the service they receive.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A healthy workplace contributes greatly to a veterinary professional&#8217;s personal wellbeing and productivity.<\/p>\n","protected":false},"author":9,"featured_media":16849,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":132,"footnotes":""},"categories":[334],"tags":[],"class_list":["post-16845","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-july-august-2019","column-finding-balance","clinical_topics-personal-wellbeing"],"acf":{"hide_sidebar":false,"hide_sidebar_ad":false,"hide_all_ads":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.7 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Prevent a Toxic Workplace | Today&#039;s Veterinary Practice<\/title>\n<meta name=\"description\" content=\"A healthy workplace contributes greatly to a veterinary professional&#039;s personal wellness and productivity. 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