{"id":23527,"date":"2023-04-01T00:00:18","date_gmt":"2023-04-01T00:00:18","guid":{"rendered":"https:\/\/todaysveterinarybusiness.com\/?p=23527"},"modified":"2023-03-30T18:29:44","modified_gmt":"2023-03-30T18:29:44","slug":"taking-feedback-with-grace-0423","status":"publish","type":"post","link":"https:\/\/navc.sitepreview.app\/todaysveterinarybusiness.com\/taking-feedback-with-grace-0423\/","title":{"rendered":"Taking Feedback With Grace"},"content":{"rendered":"<p style=\"font-weight: 400;\">No one is thrilled to hear, \u201cCan I give you some feedback?\u201d Typically, whatever comes next is about something that someone wishes we\u2019d do differently. At best, an expert giver of feedback forces us to see ourselves or our situation in another light. But unfortunately, many bosses, colleagues, friends and co-workers in veterinary practices (and anywhere else, for that matter) aren\u2019t skilled at feedback. Instead, they blunder, assume and insult. And yet, they likely have helpful information for us if we can just get past their approach.<\/p>\n<p style=\"font-weight: 400;\">If you\u2019re a feedback recipient, you might not know you\u2019re doing something that\u2019s holding you back, upsetting others, or causing strife or inefficiency. If you don\u2019t know, you can\u2019t fix the problem, so it likely got stickier.<\/p>\n<p style=\"font-weight: 400;\">Use the following strategies to make feedback go well, demonstrate personal leadership and get the most out of well-meaning comments.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>Assume the Best<\/strong><\/h3>\n<p style=\"font-weight: 400;\">Whether the practice owner, hospital manager, head technician or kennel attendant spoke up, you can feel pretty sure the person isn\u2019t thrilled about something. Think about the times you offered feedback. I doubt you gleefully made a list of difficult things to discuss with the recipient.<\/p>\n<p style=\"font-weight: 400;\">Feedback is a gift. Veterinary team members giving it likely thought for a while about what to say and how. In my experience, they\u2019re anxious and <a href=\"https:\/\/todaysveterinarybusiness.com\/our-courageous-conversations\/\">demonstrate courage<\/a> by coming to the table. They wouldn\u2019t speak up if they didn\u2019t care or didn\u2019t think the issue was important.<\/p>\n<p style=\"font-weight: 400;\">A Gallup study found that 62% of supervisors are anxious about giving feedback to employees. Imagine the percentage when employees have feedback for their boss. That\u2019s one reason the conversations are complicated; the giver and the receiver usually are wound up. You and I know that keeping everyone engaged in calm, helpful dialogue in such moments is difficult.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>Don\u2019t Take It Personally<\/strong><\/h3>\n<p style=\"font-weight: 400;\">Your lizard brain has the unenviable job of keeping you alive when danger approaches. Therefore, your experience might have you believe that someone delivering feedback is worse than a slobbering saber-toothed tiger.<\/p>\n<p style=\"font-weight: 400;\">When someone on the practice team offers you feedback, your two major responsibilities are to:<\/p>\n<ul>\n<li>Manage your head, and don\u2019t take the feedback personally. Observations and opinions do not change your inherent value, no matter who the giver is.<\/li>\n<li>Manage your nervous system. No matter what the feedback giver says, you won\u2019t die in 20 minutes, even if you think you might.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Human beings are storytelling creatures. We fly from hearing one sentence to making a painful conclusion (a wrong one, usually) faster than fast. If someone implies that they don\u2019t like one of our behaviors, we instantly think they don\u2019t like us as a person.<\/p>\n<p style=\"font-weight: 400;\">\u201cIf the hospital manager doesn\u2019t like me, I\u2019m surely about to be fired,\u201d our brain tells us. \u201cAnd then my husband will leave me.\u201d<\/p>\n<p style=\"font-weight: 400;\">Not taking things personally and remembering to interrupt our internal storytelling machine are easier said than done. But it gets better with practice.<\/p>\n<p style=\"font-weight: 400;\"><strong>The first step:<\/strong> Notice what you\u2019re feeling in the moment.<\/p>\n<p style=\"font-weight: 400;\"><strong>The second step:<\/strong> Manage your responses.<\/p>\n<p style=\"font-weight: 400;\">As you move through a feedback conversation, acknowledge your immediate thoughts but don\u2019t buy into them. Notice your <a href=\"https:\/\/todaysveterinarypractice.com\/neurology\/head-trauma-management-in-small-animals\/\">breathing, heart rate<\/a> and any other physical sensation. You can stay in the present (and separate from the story your brain wants to tell) by feeling your feet on the floor or rubbing your fingertips together and noticing the sensation. Experiment with taking a couple of deep breaths.<\/p>\n<p style=\"font-weight: 400;\">The goal is to hear what\u2019s said rather than let your thoughts trigger an unneeded lifesaving defense.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>Keep Listening<\/strong><\/h3>\n<p style=\"font-weight: 400;\">As you know from your experience with giving feedback, the recipients are likely anxious. They don\u2019t want to hurt the relationship. They\u2019re probably fighting their nervous system, too.<\/p>\n<p style=\"font-weight: 400;\">So, here are two valuable listening goals when you\u2019re getting feedback:<\/p>\n<ul>\n<li>Make clear that you heard and understood the feedback provider.<\/li>\n<li>Make clear that you don\u2019t hate the person now.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Validation is one of the most effective ways to lower the heat during a challenging conversation, and it\u2019s possible even when you disagree. For example, you can validate by saying, \u201cI appreciate you taking the time to talk about this,\u201d \u201cI\u2019m sure it was hard for you to bring that up,\u201d or \u201cI can tell this means a lot to you.\u201d<\/p>\n<p style=\"font-weight: 400;\">Here\u2019s something I needed a long time to learn: Only when you listen to the end of the feedback and show you understand will your team member be genuinely ready to listen to your responses. So don\u2019t interrupt to mount an immediate defense.<\/p>\n<p style=\"font-weight: 400;\">In my case, I always pause to confirm I heard the actual message. Then, I\u2019ll say something like: \u201cLet me be sure I understand. When I feel stressed, I make decisions without including you, making you feel like I don\u2019t care about your opinion. Is that right?\u201d If you missed the mark, the person will clarify. If the two of you are in agreement, you\u2019ll know you\u2019re talking about the right stuff.<\/p>\n<p style=\"font-weight: 400;\">Now, the conversation might be just about over. You did something that distressed someone but didn\u2019t know you were doing it. If you\u2019re happy to start doing something differently, you can thank your boss or co-worker for the feedback and move on.<\/p>\n<p style=\"font-weight: 400;\">You also can stop now if:<\/p>\n<ul>\n<li>You\u2019re not going to act on the feedback. (For example, the person is missing a significant piece of information.)<\/li>\n<li>The issue isn\u2019t going to come up again. (It was a one-time situation.)<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">At this point, thank the person for sharing their perspective and move on. (There\u2019s also a middle ground: Take the helpful feedback and leave the rest.)<\/p>\n<p style=\"font-weight: 400;\">However, if the issue will recur and you\u2019re not ready to do what is asked \u2014 or think you can\u2019t \u2014 it\u2019s time to share more of your perspective and work with the feedback giver on a solution. After all, you\u2019d rather not have the conversation again.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>Stay Curious<\/strong><\/h3>\n<p style=\"font-weight: 400;\">To find a new approach that works for both of you, be sure to partner with the feedback giver. Genuine curiosity is your best friend, so ask open-ended \u201cwhat\u201d and \u201chow\u201d questions. Here\u2019s what happens in the end:<\/p>\n<ul>\n<li><strong>You validated.<\/strong> \u201cI can see this is important to you.\u201d<\/li>\n<li><strong>You clarified.<\/strong> \u201cIt sounds like the real issue is you think I don\u2019t trust you when I move ahead without including you in the decision making.\u201d<\/li>\n<li><strong>You provided more context.<\/strong> \u201cI understand you prefer that I check in before making this kind of decision. I did look for you, but you were with a pet owner then, and it didn\u2019t seem like it could wait. What would be better the next time?\u201d<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">As you can see in the example, you sometimes need to respond with additional information as a feedback recipient. In that case, you switch to being the feedback giver. In that role, try to do what you wish the other person would do for you.<\/p>\n<p style=\"font-weight: 400;\">If all this is more than you can handle in the moment, just listen to the feedback and walk away.<\/p>\n<p style=\"font-weight: 400;\">You can always re-engage in a day or two and tackle this part of the conversation separately by saying, \u201cI gave your feedback a lot of thought, and I\u2019d like to talk about it a bit more.\u201d<\/p>\n<p style=\"font-weight: 400;\">Staying calm takes practice. But here\u2019s the good news: Research shows that remaining curious even a few seconds longer changes challenging conversations for the better. So cut yourself some slack, keep practicing and celebrate the incremental wins.<\/p>\n<hr \/>\n<h3 style=\"font-weight: 400;\"><span style=\"color: #008000;\"><strong>QUICK TIPS FOR GIVING FEEDBACK<\/strong><\/span><\/h3>\n<ul>\n<li>Make feedback specific and about behavior, not about the person.<\/li>\n<li>Focus on helping the other person accomplish goals. For example, you can say, \u201cI know you want to keep things running smoothly, and I have a suggestion I think could help. Can we talk about it?\u201d<\/li>\n<li>Focus on what to do next time. (Remember that you can\u2019t change what\u2019s already done.)<\/li>\n<\/ul>\n<hr \/>\n<h3 style=\"font-weight: 400;\"><span style=\"color: #008000;\"><strong>AVOID THESE PITFALLS<\/strong><\/span><\/h3>\n<p style=\"font-weight: 400;\"><strong>1. When feedback comes from the practice owner or hospital manager.<\/strong><\/p>\n<p style=\"font-weight: 400;\">Our expectations of bosses are often too high. We think, \u201cIf they\u2019re the boss, they should be good at this. If this is their conversation, they\u2019re in charge of managing it.\u201d However, subordinates can lead conversations they didn\u2019t initiate. The person with the lowest blood pressure in the room can be in charge. Be that person.<\/p>\n<p style=\"font-weight: 400;\"><strong>2. When feedback comes from a peer.<\/strong><\/p>\n<p style=\"font-weight: 400;\">We find ourselves in the messy middle when a peer offers feedback. Neither person has clear authority over the other. It\u2019s easy to think, \u201cWhat do you know? Stay in your lane.\u201d What\u2019s critical is to build skills to get you through difficult conversations with people at every level of authority because that\u2019s where you become truly influential, no matter your position. That\u2019s authentic leadership.<\/p>\n<p style=\"font-weight: 400;\"><strong>3. When feedback comes from a subordinate.<\/strong><\/p>\n<p style=\"font-weight: 400;\">People are typically far more sensitive to differences in positional power than we expect. No matter how approachable you think you are, you\u2019re probably terrifying to a subordinate if you\u2019re the boss. Keep that in mind and adjust by offering a gentler approach.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Manage your head and nervous system during frank conversations and then decide how to respond.<\/p>\n","protected":false},"author":431,"featured_media":23528,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":0,"footnotes":""},"categories":[405],"tags":[],"class_list":["post-23527","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-april-may-2023","clinical_topics-personal-professional-development","clinical_topics-practice-management"],"acf":{"hide_sidebar":false,"hide_sidebar_ad":false,"hide_all_ads":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.7 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Taking Feedback With Grace | Today&#039;s Veterinary 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